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Privacy Policy for Harris Amir Canada Immigration Consulting Ltd.

Effective Date: April 20, 2021
Last Updated: April 20, 2021

 

At Harris Amir Canada Immigration Consulting Ltd., we are committed to protecting your privacy and ensuring the confidentiality of your personal information. This Privacy Policy explains how we collect, use, store, and disclose personal data in compliance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and the Code of Professional Conduct for College of Immigration and Citizenship Consultants Licensees (SOR/2022-128).

 

1. Information We Collect

When you engage with our immigration consulting services, we may collect the following types of information:

  • Personal Details: Name, email address, phone number, date of birth.

  • Immigration Information: Visa status, country of residence, nationality, supporting documents.

  • Financial Information: Payment details (if applicable for service fees).

  • Communication Records: Emails, messages, and consultations related to your case.

We collect this data through our website, lead forms, consultations, and direct client interactions.

 

2. How We Use Your Information

We collect and use your personal information for the following purposes:

  • Providing immigration consulting services and assisting with applications.

  • Responding to inquiries and scheduling consultations.

  • Submitting immigration applications to Immigration, Refugees and Citizenship Canada (IRCC) and other relevant authorities.

  • Complying with regulatory and legal requirements.

  • Sending updates, newsletters, or promotional offers (only with your consent).

We do not sell or rent your personal data to third parties.

 

3. Confidentiality & Data Protection (Section 23 of SOR/2022-128)

As a Regulated Canadian Immigration Consultant (RCIC), we adhere to Section 23 of the Code of Professional Conduct, which mandates strict confidentiality obligations:

23(1) We will not disclose any confidential information obtained during our professional relationship unless:

  • You provide explicit written consent for disclosure.

  • Disclosure is required by law or a court order.

  • It is necessary to defend against allegations of professional misconduct.

23(2) We take reasonable steps to ensure that our staff and associates also maintain strict confidentiality.

Your data is protected through secure storage systems, encrypted communications, and restricted access protocols to prevent unauthorized use.

 

4. Who We Share Your Data With

Your information may be shared only when necessary and in compliance with confidentiality obligations:

  • Government Agencies: Immigration, Refugees and Citizenship Canada (IRCC), Employment and Social Development Canada (ESDC), or other regulatory bodies when submitting applications.

  • Legal & Financial Entities: If legal, financial, or tax-related advice is required for your case.

  • Third-Party Service Providers: If we use CRM systems, email services, or cloud storage providers, they are contractually bound to protect your data.

  • Law Enforcement or Legal Requirements: If disclosure is required by law, court order, or regulatory obligations.

We will never share your data without legal basis or your explicit consent.

 

5. Data Storage & Security Measures

We implement strict security measures to protect your personal information, including:

  • Encrypted databases and secure cloud storage for sensitive documents.

  • Limited staff access to confidential data.

  • Regular cybersecurity assessments to ensure compliance with data protection laws.

Your data will only be retained for as long as necessary to fulfill legal and regulatory obligations.

 

6. Your Rights & How to Control Your Data

You have the right to:

  • Access and review your personal information.

  • Request corrections if your data is inaccurate.

  • Withdraw consent for marketing communications.

  • Request deletion of your data (subject to legal retention requirements).

To exercise your rights, please contact us at [Your Email].

 

7. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please reach out to:

Email: [Your Email]
Business Address: [Your Office Address]
RCIC License Number: [Your RCIC Number]

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